AI acceptable-use policy (one page)

A ten-section, one-page acceptable-use policy covering approved tools, data rules, checking, disclosure, training and mistakes, with notes on each major tool's current data terms for whoever fills it in.

Fills in 9 live facts when you download it Latest check 27 Sep 2026

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# AI acceptable-use policy

**Organisation:** [NAME]
**Version:** 1.0    **Owner:** [ROLE, e.g. Head of Operations]    **Approved by:** [SENIOR TEAM / BOARD]
**Next review:** [DATE, no more than six months after approval]

## 1. Purpose

We want you to use AI tools to save time and improve our work, safely. This
policy says which tools you can use, how to protect the people whose information
we hold, and who to ask.

## 2. Scope

Everyone who works for or with [ORGANISATION] ([staff, volunteers, trustees,
contractors]) using AI for our work, on any device. It covers AI assistants, AI
features in software we already use, transcription and note-taking tools, and
browser extensions.

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